Administrative Assistant 1 - Chemistry Vacancy In Suny Oswego

Hiring Organization / Company: Suny Oswego
Basic Salary: To Be Discussed
Employement Type: Full-Time



Job Details:

About SUNY Oswego:

Founded in 1861, SUNY Oswego is a public comprehensive college located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse. Named one of "Top Up-and-Coming Schools" in U.S. News "America's Best Colleges" in 2010, a Kiplinger's "Best College Value" for 2015, and a "Best Northeastern College" by Princeton Review every year since the first edition in 2003, Oswego offers its 8000 undergraduate and graduate students preeminent academic programs in the arts and sciences, business, communications, and teacher education. The College's success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities. The emphasis on faculty-mentored student research and creative projects is evidenced by Quest, a daylong symposium spotlighting original student research; a stipend program for students engaged in research and creative work; and the Global Laboratory, a STEM-based research abroad program at top-ranked universities around the world. SUNY Oswego is an unusually collegial and vibrant community and is in a time of wonderful opportunities with extensive facilities construction and renovation, a forward-looking strategic plan, and expanded outreach to regional, national, and international communities.

Click here for additional information about SUNY Oswego.

Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please click here to see our full non-discrimination policy.

In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.

Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing [email protected]

For Campus Safety information, please click here to see the Annual Security and Fire Report (Clery).

SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. Click here for further policy details, including education and cessation resources.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at [email protected]



Job Description:

The Chemistry Department at the State University of New York at Oswego invites applications to fill a full-time permanent, Administrative Assistant 1 position, Grade 11.

Posting Date: May 3, 2021

Review Date: Review of applications will begin immediately and will continue until the position is filled.

Salary: $41,130/year. Commensurate with qualifications and experience. In addition, the State University of New York provides an excellent benefit package. Please click here for more information on benefits for full-time CSEA professional.

Date of Appointment: As soon as possible.

Description of Responsibilities:

  • Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals.
  • Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons.
  • Opens, reads, routes, and distributes incoming mail, packages, or other materials and answers routine inquiries. Composes, types, and distributes meeting notes, correspondence, and reports.
  • Tracks and coordinates assignments.
  • Sets up and manages paper and electronic filing systems.
  • Uses various information technology applications such as email, database, spreadsheets and word processing applications.
  • Operates office equipment such as printers, scanners, and copiers; and arranges for repairs when equipment malfunctions.
  • Creates, maintains, and enters information into spreadsheets and databases.
  • Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors.
  • Orders and distributes supplies. Coordinates purchasing and maintains departmental budgets on spreadsheets and on database.
  • Coordinates conferences, meetings, or special events, such as luncheons or graduation ceremonies. Creates and/or submits travel expense reports for staff.
  • Completes and submits forms in accordance with departmental requirements.
  • Makes copies of various documents, places them in proper files, and distributes them to appropriate staff.
  • Provides services to customers, such as order placement or account information.
  • Reviews work done by others to check for correct spelling and proper grammar, ensures that office format policies are followed, and recommends revisions.
  • Searches for information using various sources including the internet.
  • Mails various items including letters, reports, and promotional materials; and prepares packages and arranges for them to be shipped.
  • Creates conference or event materials such as flyers or invitations.
  • Establishes work procedures or schedules and keeps track of the daily work of clerical staff.
  • May supervise other clerical staff and provide training and orientation to new staff.
  • May take meeting minutes, and/or prepare material from dictation.
  • Coordinates classroom reservations and course schedules, maintains card key and physical key access dispensing and logs.


Requirements:

Minimum Qualifications:

Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.* *Note: Appointment may be made at a traineeship level. A new two-year traineeship, (Administrative Assistant Trainee 1, NS=Grade 8 starting salary $34,831 & Administrative Assistant Trainee 2, NS=Grade 10 starting salary $38, 875) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, SG-11.

For full details on the Administrative Assistant Traineeship program, go to the following link: https://www.cs.ny.gov/ssd/Manuals/SPMM/GIBS/GIB19-07.cfm

Conditions of Employment:

This will be a permanent or provisional appointment. Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.



Additional Information:

For more details, reference New York State Department of Civil Service, Job Title Code # 2900100, Administrative Assistant 1 and Grade 11.

If you have any questions about the position, please call or e-mail:

Human Resources

315-312-2230

[email protected]



Application Instructions:

To Apply:

  • Submit a cover letter addressing qualifications and specifically addressing your experience
  • Resume
  • Copy of certificates related to qualifications
  • Contact information for three professional references (only the three referees listed in your Interview Exchange application can be considered and contacted) electronically by clicking on the APPLY NOW button.

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please click here to login to check/edit your profile or to upload additional documents.

Please click CONTACT US if you need assistance applying through this website.




Job Location Information:
City: Oswego
State: Ny
Country: Us
Location: Oswego, Ny

Date Posted: 2021-05-04
Job Listing No# : 83449


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