Administrative Assistant - Career & International Centers Vacancy In Clarkson University

Hiring Organization / Company: Clarkson University
Basic Salary: To Be Discussed
Employement Type: Full-Time

Job Details:

Position Responsibilities
Customer Service

  • Answer phones, e-mails, and other correspondence in a highly utilized and fast-paced office environment
  • Welcome, triage and serve as first point of contact for all office visitors including faculty, staff, students, international partners, and employers
  • Provide general assistance for Career & International offices and/or Student Affairs Division
  • Oversee front desk operations, arranging coverage when necessary

Event & Marketing Assistance

  • Assist with marketing and logistics for International Center and Career Center events, providing support as needed including room reservations, placing catering orders, room set-up, etc.
  • Assist with set-up / support for group meetings, webinars and internet-based meetings
  • Organize and assist with student check-in and logistics for events
  • Coordinate the sending of communications, marketing collateral, etc. to partners
  • Create digital and print marketing materials for Career and International Centers

Inventory & Office Support

  • Maintain a monthly review of all office, promotional, and marketing materials both print and online
  • Work with CIC teams to coordinate office/front end operations and procedural efficiencies/best practices
  • Maintain & order supplies for CIC suite
  • Work with outsourced providers for copier and other online / software products
  • Assist with budgets – handling incoming and outgoing invoices, internal transfers, deposits, etc.
  • Serve in a ‘back-up’ capacity as ‘Designated School Official’ (DSO) for document signature & general data updates
  • Manage scheduling and coordination of student employees including: task delegation, front desk and event coverage scheduling, student timecards
  • Coordinate monthly operations plan with CIC staff members

Technical, Reporting & Data Entry

  • Manage data entry, reports and account maintenance information in respective CRM systems including; approval of job postings, employers and student accounts, incoming exchange applications and acceptance process, partner information/contracts
  • Assist with maintenance of web resources and intranet updates
  • Enter and track compliance data for outgoing students on international experiences
  • Assist with annual surveys for CIC operations as needed

Other Duties

  • Performance of above duties require you to be at work
  • Assists with other projects, administrative duties, and initiatives as assigned

Minimum Qualifications:
Include Education,
Experience, and SkillsMinimum Qualifications

  • HS degree and at least 3 years of prior customer service skills
  • Experience/interest in working with students
  • Data entry, scheduling, and front-end/office experience
  • Experience providing customer service in-person, via email and over the phone

Preferred Qualifications:
Include Education,
Experience, and SkillsPreferred Qualifications

  • Associate’s or bachelor’s degree in business administration or related field
  • Prior experience in customer service in a fast-paced, professional environment
  • Experience entering and approving data in an online CRM system
  • Experience leading front end operations for multiple offices

Physical DemandsWhile performing the duties of this job, the employee is occasionally required to stand, walk, sit, bend and stoop. The employee must occasionally lift and/or move up to 25 pounds. Clarkson is committed to complying with the guidelines set forth under the Americans with Disabilities Act.
Close Date

Open Date

Open Until Filled

Special Instructions for this Posting
An equal opportunity/affirmative action employer, Clarkson actively seeks and encourages applications from minorities, women and people with disabilities.
All offers of employment are subject to the applicant successfully passing a background check (including, but not limited to, employment verification, educational and other credential verification, and criminal records).

Maximum Number of Reference Requests

Minimum Number of Reference Requests

Job Type: Full-time

Job Location Information:
City: Potsdam
State: Ny
Country: Us
Location: Potsdam, Ny 13699

Date Posted: 2021-04-08
Job Listing No# : 75997

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