Administrative Assistant - Children's Publicity Vacancy In Harpercollins Publishers

Hiring Organization / Company: Harpercollins Publishers
Basic Salary: To Be Discussed
Employement Type: Full-Time

Job Details:


HarperCollins Children’s Books is seeking an Administrative Assistant to support the Publicity, Conferences & Conventions team on all day to day activities in a fun, creative and fast-paced department. This role works with all members of the team on the day to day functions that make the department run smoothly.
Assists the department with day-to-day administrative needs including:
  • Schedules all departmental meetings, secure conference rooms, and serve as communication liaison between departments
  • Sets agendas and circulates information for a variety of regular meetings
  • Maintains year-long calendar for entire department
  • Processes all invoices for team with appropriate budget codes, rectifies all purchases on departmental purchase card, and processes expense reports for entire team
  • Facilitates review copy process including:
    • responding to and mailing out review copy requests
    • pulling reviewer list reports for team members
    • printing and shipping publication slips, labels and packages
    • arranging all mailings through our outside mailing center and warehouse
    • distribute and log reviews as they come in
  • Compiles information from entire department for campaign alert emails, bestseller lists, and seasonal roundups and handles distributions
  • Organizes and updates various distribution lists, internal databases and directories.
  • Creates and/or revise PowerPoint presentation decks and Excel spreadsheets for team meetings as needed
  • Maintains in-house storage for Publicity, Conferences & Conventions team and maintains office and mailing supplies inventory
  • Welcomes guests by greeting them, in person/phone; answers or directs inquiries.
  • Makes travel arrangements, coordinating flights, accommodations, and other itinerary specifics
  • Maintains internal processes and systems and ensure all necessary functions are appropriately covered
  • Handles other tasks and assignments as assigned by manager
  • College degree or equivalent work experience required
  • 1-2+ years’ work experience assisting someone in a management position and large team
  • Ability to thrive in a fast-paced environment and handle competing priorities
  • Must be extremely organized and detail-oriented
  • Must have strong problem solving skills
  • Must enjoy maintaining schedules and organization to keep the Publicity, Conferences & Conventions team on-track
  • Exceptional written and verbal communication skills required
  • Must have strong computer skills, including PC familiarity and knowledge of Excel, Word, Outlook and PowerPoint
HarperCollins Publishers is a company full of people who are passionate about books. When you apply for a position, we want to know why you want to work here, and why you are interested in the job. That’s why cover letters are strongly preferred.

This role is currently based out of New York, New York. You will need to commute to the office when it reopens.

HarperCollins is an equal opportunity employer.

Our recruitment team will review all applications submitted through Only those selected for an interview will be contacted. This role will be taken down when we are no longer accepting new applicants

Job Location Information:
City: New York
State: Ny
Country: Us
Location: New York, Ny 10007

Date Posted: 2021-04-07
Job Listing No# : 76001

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